Summary

The Executive Assistant will provide assistance to CLINIC’s Executive and Deputy Directors and is trusted with complex duties and sensitive information. This role reports to the Executive Director and will include a high level of administrative support, and coordination. In addition to general administrative work, this role involves scheduling meetings, taking minutes during sessions, maintaining databases, and producing reports or presentations.

Primary Responsibilities

The Executive Assistant will work both on a one-to-one basis with the Executive and Deputy Director, but also on a wider basis with internal and external stakeholders. This Executive Assistant role includes:

• Acting as the point of contact between the Executive Director and internal and/or external stakeholders to manage time and volume; ensure priorities are completed accurately and promptly; and make tradeoffs so that the Executive Director’s calendar reflects her priorities.
• Organizing and booking meetings.
• Drafting communications on behalf of the Executive Director, including but not limited to correspondence, email communication, briefing documents and meeting materials.
• Making travel arrangements and detailed travel itineraries.
• Producing the Executive Director’s quarterly expense reports for submission to the Treasurer of the Board of Directors.
• Notetaking during meetings as designated.
• Assisting in producing reports and presentations.
• Maintaining current filing and data collection systems and looking for ways to improve.
• Serving as liaison between Executive Director and staff to promote clear lines of communication, share resources and information, and assist with cross-functional projects and initiatives.
• Assisting with other administrative tasks as designated.

Knowledge, Skills & Abilities

This Executive Assistant position is for a professional individual who can work in a fast-paced environment. The person will be dealing with both internal colleagues and external stakeholders on behalf of the Executive and Deputy Directors. They are also expected to display the following traits:

• Ability to multitask and prioritize tasks
• Excellent time management skills
• Well-developed organizational skills and detail-oriented
• Attention to detail
• Great verbal and written communication skills
• Professional discretion, maturity, and conflict resilience
• A problem solver
• Able to create and maintain strong internal and external relationships
• Be an independent thinker, devising ideas and offering solutions

Other

• Demonstrate knowledge of and support the organization’s mission, vision, value statements, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior
• Fulfill CLINIC’s expectations that all staff abide by the following Organization Behaviors:
  • Serve with integrity
  • Develop innovative solutions
  • Promote learning – for themselves, for their colleagues, and for our network
  • Cultivate constructive relationships o Model stewardship
  • Maintain a positive attitude
  • Exhibit leadership skills and initiative
  • Communicate effectively
  • Own your work
  • Utilize teamwork and cooperation with colleagues
  • Resolve conflicts effectively and make effective decisions

Work Environment

• This position may require extended periods of standing, sitting, as well as some repetitive movements, bending and repetitive lifting of significant weight.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the key components and primary responsibilities.

Salary

$73,000 - $78,000

Location

Hybrid position. This position is based in Silver Spring, Maryland.

Application

Please send your resume, cover letter and salary requirements tocareers@cliniclegal.org.

Equal Employment Opportunity and Diversity Commitment

• CLINIC considers all applicants for employment without regard to race, color, ancestry, national origin, sex, gender identity, gender expression, sexual orientation, marital status, family responsibilities, religion, age, disability, service in the military, or any other characteristic protected under applicable federal, state, or local law. CLINIC also provides “reasonable accommodations” to qualified individuals with disabilities, in accordance with the Americans with Disabilities Act and applicable state and local laws. All interested individuals, regardless of background, are encouraged to apply.
• We embrace and encourage our employees’ differences in race, color, ancestry, national origin, sex, gender, sexual orientation, marital status, and other characteristics that make our employees unique.
• Accommodations may be made to enable individuals with disabilities to perform the key components and primary responsibilities.

Summary Description:

As the largest charitable legal immigration network in the nation, the Catholic Legal Immigration Network, Inc. (CLINIC) provides substantive legal and program management trainings and resources, as well as advocacy support at the state and national levels. CLINIC also has a team of immigration attorneys who specialize in religious worker immigration law, assisting Catholic dioceses and religious communities to navigate this complex area of law. As it has throughout its nearly 35-year history, CLINIC continues to meet the legal needs of immigrants in the United States facing deportation, breakup of families, loss of immigration status, loss of employment, and other effects of change in immigration law and policy.

Under the direction of the director of communications, the Multimedia Designer will work to conceptualize and deliver a wide range of print and digital design assets including, but not limited to brochures, infographics, logos, programs, reports, booklets, posters, promotional materials, signage, as well as various multimedia graphics for web, social media, and email marketing. In addition to traditional graphic design projects, the multimedia designer will be responsible for conceptualizing, recording, and editing various CLINIC video projects.

Responsibilities:

• Contribute to the evolution of CLINIC’s brand and logo identity, ensuring the brand is fresh, relevant, and compelling.
• Oversee the design and production of reports, brochures, posters, marketing material, advertising, presentations, promotional items (and more as needed) for both internal and external use; works with key internal stakeholders to develop project deadlines and budgets.
• Ensure that all public-facing documents adhere to CLINIC’s visual brand identity and represent the CLINIC brand effectively.
• Helps design and implement systems to effectively manage design requests; ensuring quality control and managing deadlines with the upmost attention to due dates.
• Video editing, motion graphics creation, and other multimedia project creation as directed.
• Organizes and maintains design operations, files, and systems.
• Maintains good relationships with outside (print, design, photography, etc.) vendors.
• Understands, respects, and contributes to CLINIC’s vision, values, and beliefs.

Qualifications:

• A portfolio of work which demonstrates breadth and depth of graphic design expertise and video design experience is required.
• Bachelor’s Degree in marketing, communications, graphic design, or related field.
• Three to five years of experience in graphic/multimedia design mediums.
• Expert at using Microsoft Office, Adobe Creative Cloud including InDesign, Photoshop, and Illustrator, or similar graphic design software (Canva etc.)
• Expert at using video editing software, or interest in learning video editing, and an interest in suggesting video solutions to meet program or project objectives.
• Impeccable attention to deadlines and due dates and a willingness to turn projects around quickly—sometimes with little to no notice.
• Excellent project management skills.
• Genuine interest in immigration issues.
• A willingness to be part of a team.
• Strong customer service and problem-solving skills.
• Prior experience with non-profits, helpful.

Other:

• Demonstrate knowledge of and support the organizations mission, vision, value statements, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior
• Occasional travel may be required to attend CLINIC’s board of directors meetings, and other special events
• Fulfill CLINIC’s expectations that all staff abide by the following Organization Behaviors
  • Serve with integrity
  • Develop innovative solutions
  • Promote learning – for themselves, for their colleagues, and for our network
  • Cultivate constructive relationships
  • Model stewardship
  • Maintain a positive attitude
  • Exhibit leadership skills and initiative
  • Communicate effectively
  • Own your work
  • Teamwork and cooperation with colleagues
  • Resolves conflicts effectively and makes effective decisions

Salary:

• $65,000 - $70,000

Location:

• Remote/ Anywhere within the US

To Apply:

If you are interested in applying for this vacancy, please click here. Please make sure to include your resume, cover letter, references, and a portfolio of work with your application. You may also email all documents to careers@cliniclegal.org.

Equal Employment Opportunity and Diversity Commitment

CLINIC considers all applicants for employment without regard to race, color, ancestry, national origin, sex, gender identity, gender expression, sexual orientation, marital status, family responsibilities, religion, age, disability, service in the military, or any other characteristic protected under applicable federal, state, or local law. CLINIC also provides “reasonable accommodations” to qualified individuals with disabilities, in accordance with the Americans with Disabilities Act and applicable state and local laws. All interested individuals, regardless of background, are encouraged to apply.

We embrace and encourage our employees’ differences in race, color, ancestry, national origin, sex, gender, sexual orientation, marital status, and other characteristics that make our employees unique.

Summary Description:

The Federal Liaison provides case assistance services to CLINIC’s 450+ affiliates, creating a bridge between the nation’s largest network of nonprofit immigration legal services providers and the government. Through this work, the Federal Liaison identifies systemic issues and is on the forefront of advocacy that improves every aspect of the immigration legal services system.

Duties and Responsibilities:

Affiliate Case and In-House Services

• Provide case services to CLINIC’s affiliate network of over 450 organizations.
• Draft and manage case escalation guide and related materials.
• Manage and cultivate federal government relationships.
• Engage with federal government directly and create opportunities for CLINIC affiliates to directly engage.
• Provide trainings to affiliates.
• Conduct outreach to expand services.
• Respond to inquiries on systemic issues identified by other CLINIC in-house programs.

Manage CLINIC’s Topline Immigration Policy (TIPs)updates

• Track all immigration-related communications and policy changes from government agencies and generate content for CLINIC’s rapid response listserv, in coordination with other CLINIC sections.
• Create templates and systems to streamline processes

Trend Analysis

• Draft reports and policy papers on identified trends to bolster CLINIC’s systemic advocacy work. • Make regular contributions to CLINIC’s affiliate newsletter.
• Represent CLINIC in select coalitions and cultivate and manage strategic partnerships.

Training and Technical Assistance

• Prepare and provide trainings for staff of dioceses and religious institutes, through seminars, workshops, and webinars.
• Prepare and or contribute to a quarterly newsletter and pamphlets on religious immigration issues to inform clients on religious immigration issues.

Qualifications, Knowledge, Skills and Abilities:

• Required
  • Accredited Representative or member in good standing with the bar of the highest court in any state or the District of Columbia.
  • Minimum 3 years experience in immigration direct legal services, with demonstrated knowledge of DHS and USCIS structure and operations.
  • Demonstrated commitment to immigrants’ rights and anti-racist, intersectional advocacy.
  • Excellent research, writing, and communications skills.

• Preferred
  • 2-3 years of professional experience in policy and advocacy work in the non-profit sector.
  • Experience with advocacy and policy writing, including drafting policy papers and reports.
  • Ability to integrate Catholic Social Teaching into advocacy work and materials.
  • Spanish language proficiency

Other:

• Demonstrate knowledge of and support the organizations mission, vision, value statements, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior
• Occasional travel may be required to attend CLINIC’s board of directors meetings, and other special events
• Fulfill CLINIC’s expectations that all staff abide by the following Organization Behaviors
  • Serve with integrity
  • Develop innovative solutions
  • Promote learning – for themselves, for their colleagues, and for our network
  • Cultivate constructive relationships
  • Model stewardship
  • Maintain a positive attitude
  • Exhibit leadership skills and initiative
  • Communicate effectively
  • Own your work
  • Teamwork and cooperation with colleagues
  • Resolves conflicts effectively and makes effective decisions

Salary:

• $80,000 - $85,000

Location:

• Remote/ Anywhere within the US

To Apply:

If you’re interested in applying for the position, please send your resume, cover letter and references to careers@cliniclegal.org.

Equal Employment Opportunity and Diversity Commitment

CLINIC considers all applicants for employment without regard to race, color, ancestry, national origin, sex, gender identity, gender expression, sexual orientation, marital status, family responsibilities, religion, age, disability, service in the military, or any other characteristic protected under applicable federal, state, or local law. CLINIC also provides “reasonable accommodations” to qualified individuals with disabilities, in accordance with the Americans with Disabilities Act and applicable state and local laws. All interested individuals, regardless of background, are encouraged to apply.

We embrace and encourage our employees’ differences in race, color, ancestry, national origin, sex, gender, sexual orientation, marital status, and other characteristics that make our employees unique.