Summary

This position manages all aspects of human resource activities such as coordinating new hires and termination, employment compensation, professional development, benefits program administration, implementation and coordination of policies and programs covering employment, labor/employee relations, salary administration, new employee training, employee services, staff annual review, and health and safety.

Primary Responsibilities

• Manage ADP HR Services.
• Administer health, life and disability insurance plans including enrollments, terminations and coordinating such with third-party administrators.
• Assist in hiring process by coordinating job postings on website, external advertisements, reviewing resumes, conducting in-person and telephone interviews and reference checks and background checks as necessary.
• Manage employee onboarding, off-boarding and exit interviews.
• Ensure compliance with COBRA guidelines by preparing letters and other paperwork as needed.
• Prepare and timely submit 403B employee contributions and monthly Benefit Focus reports.
• Identify professional development needs of staff in consultation with supervisors.
• Ensure employees understanding of benefit programs by regularly generating communication, counseling employees as situations arise.
• Maintain and verify I-9 documentation.
• Maintain employee handbook and policies and procedures manual and ensure staff receive appropriate training as needed.
• Maintain listing of approved positions along with assigned salary grade levels.
• Maintenance and retention of complete and updated HR files with applicable legal requirements.
• Ensure compliance with federal, state and local governmental regulations regarding occupational safety and workplace environment.
• Maintain organizational chart and staffing chart.
• Provide public information such as verifying employment.
• Liaison with USCCB Human Resource Office regarding pension plan.
• Work effectively and strategically with Senior Staff and Director of Human Resources / DEI and Human Resources Coordinator.
• Create, update and implement HR processes, best practices and other duties as assigned.

Monthly

• Reconcile benefits statements.
• Prepare benefits/HR paperwork required for accounting

Annually

• Manage annual open enrollment. Arrange for distribution of materials from carriers and arrange for on-site representation by insurance brokers and agents
• Assist with wage and salary surveys as needed.
• Initiate and monitor annual performance appraisal program.
• Liability Insurance renewal in conjunction with Finance, Operations, Board Liaison and Programs.
• Ensure agency compliance with Federal and State registrations.
• Assist with development of HR annual Budget and guidelines.

Assigned Projects and others

• Assist in the modification of position descriptions and position levels as needed.
• Keep management advised of potential HR problem areas and recommend/implement solutions as appropriate.
• Attend HR training on employee relations, benefits, etc.
• Receives, reviews and approves internship applications, prepares students for the internship experience.
• Works with supervisors and students and refine internship goals.

Knowledge, Skills & Abilities

• Education: BS/BA, major in Human Resources, Business Administration or similar program
• Experience: Minimum 5 to 7 years Human Resources experience, including benefits program administration, preferred
• PHR or SPHR, preferred • Strong organizational and management skills
• Strong interpersonal and communications skills
• Strong writing skills
• Strong attention to detail
• In-depth knowledge of personnel policies and procedures, employment and labor law
• Working knowledge of Labor-Management relations.
• Working knowledge of benefits programs and their administration
• Ability to mediate employee conflicts
• Proven ability to organize and execute multiple and simultaneous projects and priorities
• Ability to work with highly confidential information
• Working knowledge of Microsoft Office applications – Word, Excel and PowerPoint
• Experience with ADP Workforce Now preferred

Work Environment

• This position may require extended periods of standing, sitting, as well as some repetitive movements, bending and repetitive lifting of significant weight.
• Reasonable accommodations may be made to enable individuals with disabilities to perform the key components and primary responsibilities.

Other

• Demonstrate knowledge of and support the organizations mission, vision, value statements, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior
• Occasional travel may be required to attend CLINIC’s board of directors meetings, and other special events.
• Fulfill CLINIC’s expectations that all staff abide by the following Organization Behaviors:
  • Serve with integrity
  • Develop innovative solutions
  • Promote learning – for themselves, for their colleagues, and for our network
  • Cultivate constructive relationships
  • Model stewardship
  • Maintain a positive attitude
  • Exhibit leadership skills and initiative
  • Communicate effectively
  • Own your work
  • Teamwork and cooperation with colleagues
  • Resolves conflicts effectively and makes effective decisions

Salary Range

• $75,000 - $80,000

Equal Employment Opportunity and Diversity Commitment

CLINIC considers all applicants for employment without regard to race, color, ancestry, national origin, sex, gender identity, gender expression, sexual orientation, marital status, family responsibilities, religion, age, disability, service in the military, or any other characteristic protected under applicable federal, state, or local law. CLINIC also provides “reasonable accommodations” to qualified individuals with disabilities, in accordance with the Americans with Disabilities Act and applicable state and local laws. All interested individuals, regardless of background, are encouraged to apply.

We embrace and encourage our employees’ differences in race, color, ancestry, national origin, sex, gender, sexual orientation, marital status, and other characteristics that make our employees unique.

The responsibilities listed above are intended to describe the general nature and level of work to be performed by individuals assigned to this position. They are not intended to be a complete list of all responsibilities and duties required of staff members. The job description will be reviewed periodically as duties and responsibilities change with business necessity. Essential and non-essential job functions are subject to modification.

To Apply

• If you are interested in applying for this vacancy, please click here. To be considered for this position, you must submit both your resume and cover letter.