Human Resources Manager | CLINIC

Human Resources Manager

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Nov 13, 2018
Catholic Legal Immigration Network, Inc.
Silver Spring

Human Resources Manager

This position manages all aspects of human resource activities such as coordinating new hires and termination, employment compensation, professional development, benefits program administration, implementation and coordination of policies and programs covering employment, labor/employee relations, salary administration, new employee training, employee services, staff annual review, and health and safety.                 

Recurring Tasks/Responsibilities

  • Manage ADP HR Services
  • Administer health, life and disability insurance plans including enrollments, terminations and coordinating such with third-party administrators
  • Assist in hiring process by coordinating job postings on website, external advertisements, reviewing resumes, conducting in-person and telephone interviews and reference checks and background checks as necessary
  • Manage employee onboarding, off-boarding and exit interviews
  • Ensure compliance with COBRA guidelines by preparing letters and other paperwork as needed
  • Prepare and timely submit semi-monthly payroll and 403B employee contributions
  • Identify professional development needs of staff in consultation with supervisors
  • Ensure employees understanding of benefit programs by regularly generating communication, counseling employees as situations arise
  • Maintain and verify I-9 documentation
  • Maintain employee handbook and policies and procedures manual and ensure staff receive appropriate training as needed
  • Maintain listing of approved positions along with assigned salary grade levels
  • Maintenance and retention of complete and updated HR files with applicable legal requirements
  • Ensure compliance with federal, state and local governmental regulations regarding occupational safety and workplace environment
  • Maintain organizational chart, staffing chart and emergency phone tree
  • Provide public information such as verifying employment
  • Liaison with USCCB Human Resource Office regarding pension plan


  • Reconcile benefits statements
  • Prepare benefits/HR paperwork required for accounting


  • Manage annual open enrollment. Arrange for distribution of materials from carriers and arrange for on-site representation by insurance brokers and agents
  • Assist with wage and salary surveys as needed
  • Initiate and monitor annual performance appraisal program
  • Liability Insurance renewal
  • Ensure agency compliance with Federal and State registrations

Assigned Projects and others

  • Assist in the modification of position descriptions and position levels as needed
  • Keep management advised of potential HR problem areas and recommend/implement solutions as appropriate
  • Attend HR training on employee relations, benefits, etc.


  • Demonstrate knowledge of and support agency mission, vision, value statements, policies and procedures, operating instructions, confidentiality standards, and the code of ethical behavior
  • Willing to understand, respect and contribute to CLINIC’s vision, values, and beliefs
  • Fulfill CLINIC’s expectations that all staff:
    • Serve with integrity
    • Develop innovative solutions
    • Promote learning – for themselves, for their colleagues, and for our network
    • Cultivate constructive relationships
    • Model stewardship

Knowledge, Skills & Abilities:

  • Education: BS/BA, major in Human Resources, Business Administration or similar program
  • Experience: Minimum 5 to 7 years Human Resources experience, including benefits program administration
  • PHR or SPHR, preferred
  • Strong organizational and management skills
  • Strong interpersonal and communications skills
  • Strong writing skills
  • Strong attention to detail
  • In-depth knowledge of personnel policies and procedures, employment and labor law
  • Working knowledge of benefits programs and their administration
  • Ability to mediate employee conflicts
  • Proven ability to organize and execute multiple and simultaneous projects and priorities
  • Ability to work with highly confidential information
  • Working knowledge of Microsoft Office applications – Word, Excel and PowerPoint
  • Experience with ADP Workforce Now preferred

SALARY AND BENEFITS: Salary is commensurate with experience. Benefits include health, dental, vision, life insurance, 403B retirement plan and generous leave benefits. CLINIC is an Equal Opportunity Employer; women, minorities, immigrants are encouraged to apply.

APPLICATION: Applicants should submit a resume, cover letter, writing sample, salary requirements and references to the following link. The position will remain open until filled. No phone calls please. Visit our webpage at to review other job openings. Only candidates selected for an interview will be contacted.

Apply here



Closing Date *: 
Sunday, January 13, 2019